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Preparation for emergencies involve planning, organizing, purchasing necessary items, training and trial of the processes developed to address the emergency or disaster. They entail the spheres of Infection Control, First Aid, Safety Procedures and the Continuity of Business.

1. Infection Control

Infection Control is reviewed with each Kaymar clinician during orientation. This information is given in a written format as part of the Kaymar Handbook that each clinician keeps while working at Kaymar. An Infection Control Quick Reference guide placed in a plastic sleeve is given to each clinician during orientation. This is information outlining principles of hand hygiene, routine practices and personal protective equipment, and the transmission of germs. As well it provides a context for determining the level of personal protective equipment that should be worn in a given situation.

Kaymar provides Mask Fit Testing in the spring every other year for its ongoing clinicians. The list of staff and specific mask to which each is fitted is kept in the Director’s office in a binder entitled mask Fit Testing.

Kaymar clinicians who require special testing (having a beard, not sensitive to the Bitrex solution) will be tested in the event of a need that cannot be met by the tested staff. Kaymar has an arrangement with the testing agency for these additional tests to occur when the situation requires it.

Kaymar organizes Mask Fit Testing for each new employee who has not received such an assessment within two years previous to their hiring or cannot produce the information of the mask for which they were fitted.

All Queens’ Rehabilitation Therapy students who complete their clinical placement at Kaymar Rehabilitation provide the details of the N95 mask to which they have been fitted. This is kept in their Personnel file for the duration of the placement.


A continuous supply of portable containers of foaming alcohol hand rub and alcohol wipes is available for clinicians in the Kaymar office to carry when they are out on the road.

Containers of Lysol disinfectant and alcohol soap are available throughout the Kaymar office. Because there are shared work spaces (phones and desks), clinicians are encouraged to wipe their work space before commencing their work.

Kaymar maintains sufficient supplies on site of surgical masks, protective glasses, gowns, gloves, and hand sanitizer to meet the requirements for one month of service to patients.

Kaymar maintains sufficient supplies of N95 masks on site to be able to provide service to patients for at least four weeks. These are organized and labeled in terms of which staff member is fitted for which specific mask.

Kaymar is registered as a Broader Public Sector organization with the Ministry off of of Health and Long Term Care’s Emergency Stock Pile site.

Clinicians are advised to use the foaming alcohol hand rub that is provided by Kaymar before and after each patient visit.

Information about proper hand-washing is posted in the kitchen and in the clinician work area at the Kaymar office. The Regional Infection Control Network of Southeastern Ontario has provided expertise in terms of in-services to Kaymar staff and consultation on teaching tools regarding infection control.

Kaymar distributes information about winter driving, summer driving (heat), and home emergency preparedness with the expectation that clinicians will be as responsible as possible to be available and able to work in an emergency situation.

1(a) Infection Control - Acute Respiratory Illness Screen


Information regarding Acute Respiratory Illness (ARI) (formerly known as Febrile Respiratory Illness or FRI) is reviewed with each clinician during orientation at Kaymar. This information is given in a written format as part of the Kaymar Handbook that the clinician keeps. This information outlines Kaymar’s policy and procedure as well as the Acute Respiratory Illness Screen form that is to be used if a patient answers positively to presence of a new cough, shortness of breath or fever. Submission of this completed form to the Director triggers the process for communication to the SECCAC and Public Health.

Clinicians are expected to ask the ARI Screen questions during the phone call confirming the appointment same day and then document the ARI Screen on the Treatment and Progress Record within the clinical notes of that appointment.

1(b) Infection Control - Influenza Protection

Kaymar encourages all staff to get their annual influenza vaccination. Kaymar sends a memo to all their staff in the fall of each year that strongly encourages having a flu shot, informs them of the benefits of having a flu shot and lists the times, dates and locations of flu clinics. Kaymar has provided education to staff as to the populations at higher risk of complications from influenza.

Kaymar tracks the names of staff who obtain a flu shot each year.

2. First Aid

Kaymar provides First Aid training to two of its full-time Administrative staff. Kaymar maintains a First Aid kit: its contents are reviewed during the monthly office inspections and renewed when necessary.


Kaymar has outlined the procedures to follow in the event of a fire, an explosion, hazardous materials or noxious fumes, receiving a bomb threat, responding to a threatening or harassing phone call or voice mail, and in the event of a natural disaster or electricity brown-out or failure.

Our Purpose
Our 40-member team of dedicated, multi-disciplinary professionals strives to support adults, families and children as they respond to the challenges of living, working and learning in their communities.
Contact Us

304 – 1471 John Counter Boulevard, Kingston, Ontario. K7M 8S8

Tel: (613) 542-8739
Fax: (613) 542-8468